Reserve a room

YCP members may reserve study/meeting rooms in the Schmidt Library, computer labs, classrooms, event spaces, etc. Here we explain the simplest way to reserve rooms and see their schedules. For more advanced reservation features, visit our 25Live article.

Note: Employees may reserve a computer lab for a full semester (for a class), by contacting the Registrar: 717-815-1273.

Check a room & schedule an event (reserve a room)

If you only need to see whether a room is available, just follow Step 1. To reserve a room, follow both steps.

Step 1: Check a room's availability

  • In the Rooms section, below, select a room to see a calendar of its availability.

    • Note: You can check the availability of unreservable rooms in our 25Live article.

Step 2: Schedule an event (reserve a room)

  • Select Sign In (in the upper right) then sign in with your network account.

    • Note: If you see your name in the upper right, then you're already signed in.

  • Select a day and time slot.

  • Fill out the the following required form sections.

    • Event Name: A name that clearly describes the event.

    • Event Type: Choose the most appropriate option.

    • Primary Organization for this Event: Search for and choose the most appropriate option.

    • Expected Attendance: Number of people planned to be at your event.

    • Requirements: If none are needed, select No services are needed for this event.

    • Event Scheduling Policy: Select I agree.

  • Select the Save button, in the lower right.

    • Note: Your event may take a moment to save.

  • Once the event is saved, you'll be redirected to the Event Details page.

More event options

If you previously scheduled an event, you can find, edit, or cancel it.

Find your event

  • Visit i.ycp.edu/25Live.

  • Select Sign In (in the upper right) then sign in with your network account.

    • Note: If you see your name in the upper right, then you're already signed in.

  • In the upper right, select Recently Viewed, then the name of your event.

  • You'll be redirected to the Event Details page.

Edit your event

  • Follow the Find your event instructions, above.

  • Select Edit Event.

  • Change whatever info you need.

  • Select the Save button, in the lower right.

    • Note: Your event may take a moment to save.

  • Once the event is saved, you'll be redirected to the Event Details page.

Cancel your event

  • Follow the Find your event instructions, above.

  • Select the drop-down menu (beside Edit Event).

    • Note: It may read Tentative or Confirmed.

  • Select Cancelled.

  • In the pop-up, select OK.

Rooms

If you want to reserve a room that you don't see here, contact us.

Library study/meeting rooms

Rooms in the Schmidt Library that all YCP members may reserve for up to four hours.

Computer labs

Labs in Diehl Hall, the Humanities Center, and the Waldner Performing Arts Center that faculty and staff may reserve for up to four hours.

Note: Students and YCP members may freely use the labs when they're not reserved.

Grumbacher Center

Rooms in the Grumbacher Sport & Fitness Center that faculty and staff may reserve for up to six hours.

Adjunct faculty cubicle offices

Offices in Campbell Hall that faculty may reserve for up to eight hours.