Remote rooms

Many of our smart classrooms are equipped to teach remote students with Zoom.

Notes

Use a room

Sign into the computer & start Zoom

  • Sign into the instructor station computer (on the podium).

  • On the podium control panel, press ON then PC.

  • Start the Zoom meeting with the remote students.

Notes

  • If you're a student monitor, the instructor should have provided the Zoom link.

  • Please sign out after class.

  • On the podium, there should be a Quick Start Guide to remind you of the basics.

I want to use my device instead of the instructor station computer

You can do this without losing the room's features. First, you'll set up from the instructor's station computer, then join your Zoom meeting from your device as well.

  • Sign into the instructor station computer (on the podium).

  • Start the Zoom meeting with the remote students.

  • Physically connect your personal device via an unused podium cable.

  • On the podium control panel, press ON then the button of the cable you chose.

  • From your device, join your active Zoom call.

    • Either ignore Join Audio, or select Mute, to prevent feedback.

    • Select Share Screen or Share Content for your Zoom guests to see it.

"Only the host..." error

If you receive the message Only the host can share in this meeting

  • From your Zoom session on the instructor's station computer

    • Beside Share Screen, select the up arrow ^ .

    • Select Advanced Sharing Options... > All Participants (under Who can share?).

  • From your Zoom session on your personal device...

    • Select Share Screen or Share Content again (it should now work).


Adjust the camera

In Zoom

  • Beside the Video icon, select the up arrow ^ .

  • Select Video Settings > Enable HD.

Physically

  • On the podium, you'll find an AVer or Logitech remote control to move and adjust the physical PTZ (point, tilt, zoom) camera.

Check the microphone/speaker

In Zoom

  • Beside the Mute (microphone) icon, select the up arrow ^ .

  • Verify that Jabra Speak 710 is selected.

    • If so, it will pick up everyone in the room.

Physically

  • On the speaker, use the + and - buttons to increase or decrease the volume of your remote student's voices.

Use the document camera (if provided)

In Zoom

  • Beside the Video icon, select the up arrow ^ .

  • Select AVerVision U50 or Kodak Nuscan Q500.

  • The image may be reversed (mirrored). To flip it

    • Beside the Video icon, select the up arrow ^ .

    • Select Video Settings > deselect Mirror my video.

  • Right-click on the document camera image, then select Pin Video.

Sign out & shut down

When your class is over, please sign out of the computer, turn off the projector, and do not disconnect any of the room's cables.

Video instructions

Instructors

Student monitors

Room details list

Here, you can find reach room's capacity (number of seated students both regularly and during COVID) and whether it has a Zoom and/or document camera.

Note: Linked room numbers also provide an illustration of the room layout.

Remote Rooms.xlsx

FAQ

Why doesn't the camera move when I use the remote?

The camera remote needs to be unobstructed (like your TV at home). Stand in front of the camera and point the remote directly at it.

Why isn't the camera working?

The camera will automatically turn on when you start the Zoom session. In Zoom, beside the Video icon, select the up arrow ^ , then make sure the PTZ camera is selected. Ensure that your video is not muted.

Why isn't the microphone working?

Make sure you are not muted. In Zoom, beside the Mute (microphone) icon, select the up arrow ^ , then ensure that Jabra Speak 710 is selected. If there are red lights on the microphone, press the Mute button, on the microphone, to unmute it.

What equipment is installed in a remote room?

Like most YCP classrooms, remote rooms already included a projector and instructor PC. We've added a speakerphone and a PTZ (pan, tilt, zoom) camera. Some also have a document camera.

Will the camera follow me around the classroom?

No. You can adjust the PTZ (pan, tilt, zoom) camera with its remote control.

Do I need to stand by the microphone in order for remote students to hear me?

No. The Jabra 710 Speakerphone has an omnidirectional microphone that will pick up the faculty and student voices anywhere in the classroom.

Do I need a document camera? How do I get one?

If your class usually relies on marker/chalk boards, we recommend a document camera. Please contact us to request one.

How do I know what equipment has been installed in my classroom?

See the Room list section, below, for details about each classroom

How do I turn on the camera?

The camera will automatically turn on when you start the Zoom session. In Zoom, beside the Video icon, select the up arrow ^ , then make sure the PTZ camera is selected. Ensure that your video is not muted.

My camera does not move when I use the remote; what am I doing wrong?

The camera remote needs to be unobstructed (like your TV at home). Stand in front of the camera and point the remote directly at it.

My classroom was not outfitted with Zoom capabilities, what should I do?

All requests must go through your department chair and dean.

Will my classes automatically be scheduled in Zoom?

No. Scheduling your classes in Zoom and/or providing the links to your students (via Canvas or email) is your responsibility.

I am teaching remotely; who will turn on the classroom equipment?

Contact your department’s administrative assistant to have a student monitor assigned to your class.

Do I need to use the instructor station computer in the classroom? Can I use my laptop?

The instructor station computer is connected to the classroom equipment, camera, and microphone, so you must start the Zoom session from the instructor station. After which, you may also join the Zoom meeting from your laptop to continue your instruction from there.

Can the students in the physical classroom connect to the Zoom session?

Yes. Students can join the Zoom session, but they must have a headset or their computer speakers and microphone muted to avoid audio feedback.

Do the YCP labs have webcams and microphones?

No.

Do the students know what computer and headset to buy?

Here are our computer recommendations. Any standard headset with a microphone (including earpods) should work.

Can I use Zoom breakout rooms with in-person and remote students?

Yes. All students in the classroom must be wearing a headset to avoid audio feedback.

If I am teaching remotely, do my students have to be in the assigned classroom?

That is the best approach given limited spaces on campus. This also helps students who might have limited Internet access or other technology issues off-campus.

Does Zoom have live closed captioning?