WBC310

WBC310 is equipped specifically to be used with the Zoom software, but is configured with different technology from our other Zoom capable remote rooms.

Settings

During your first session in WBC310 please adjust the following settings in Zoom and PowerPoint. These settings only need to be selected the first time using the room.

Zoom

  • Open Zoom Using the Desktop Application

  • Login to your account by selecting SSO

  • Select Settings

    • General

      • Ensure Use Dual Monitors is selected

      • Ensure Side-by-side Mode is selected

    • Video

      • Ensure Enable HD is selected

PowerPoint

This can be done in any PowerPoint presentation.

  • SlideShow Tab

    • Uncheck Use Presenter View

    • Click Set Up Slide Show

      • Under Slide show monitor select Primary Monitor

Best practices

The following configuration is best practice for holding a Zoom session with the presenter located in the room and students both located locally and remotely.

  • When you approach the lectern the Extron control panel will illuminate

    • Touch the screen to begin

  • Three options will appear. Select Zoom Meeting.

  • Audio controls will appear. They function as follows:

    • Lapel 1 - Controls wireless microphone one

    • Lapel 2 - Controls wireless microphone two

    • Content - Controls any computer/device audio being played

    • Volume - Is a master control that will adjust all 3

  • Select Display Control at the bottom of the screen.

  • Launch your Zoom Meeting using the Zoom icon on the desktop

  • Click Join with Computer Audio

  • On the Extron touch panel set the following displays to the following sources

    • SmartBoard > PC Output 1

    • Display > PC Output 2

    • Left Monitor > PC Output 2

    • Right Monitor > PC Output 1

  • Drag your Zoom session to PC Output 2 (the left ceiling monitor)

  • Enter full screen mode in Zoom

  • Select Share then select screen 1

  • You should now see remote participants on the Left Monitors

  • Content will be displayed on Right Monitors

  • Using the Smart Board you will be able to annotate over your content.

Notes

  • Lapel Microphones are located on the top shelf inside the lectern

  • In Zoom you can switch between the audience camera and instructor camera by selecting the arrow next to the camera in Zoom

  • By pressing Privacy on the right hand side of the touch panel you can mute all classroom microphones

  • To shutdown the entire system press the Power Down option on the lower right hand corner of the touch panel.

Basic instruction mode (no Zoom session)

  • As you approach the lectern the Extron Control Panel will illuminate

    • Touch the panel to begin

  • You will be presented with three options. Select the option Presentation.

  • The room will be configured for the presentation mode.

  • Audio controls will appear. They function as follows:

    • Lapel 1 - Controls wireless microphone one

    • Lapel 2 - Controls wireless microphone two

    • Content - Controls any computer/device audio being played

    • Volume - Is a master control that will adjust all 3

  • Select Display Control at the bottom of the screen

  • On the left hand side of the screen you are given 4 options

    • SMART Board - This is the interactive board located on the right side of the front wall

    • Display - This is the large monitor on the left side of the front wall

    • Left Monitor - This is the left monitor hanging from the ceiling

    • Right Monitor - This is the right monitor hanging from the ceiling

  • On the right hand side of the screen you will see a power button and four source options:

    • Power On/Off - This will allow you to power any individual display on or off.

      • This does not shut down the entire system.

    • PC Output 1 - This source is whatever is displaying on the lectern PC

    • PC Output 2 - This source acts as an extended monitor for the lectern PC. (ex. Dual Monitors)

    • Guest HDMI - This is for any device connected to the HDMI cable located on the lectern

    • Apple TV - The room is equipped with an AppleTV if you wish to airplay from an Apple device.

  • You can send any source to any display by first selecting the display and then selecting the desired device.

  • The monitor on the lectern will ALWAYS display PC Output 1

  • On the far right of the screen you will see the following options

    • Volume - this is the master volume control as seen on the previous page

    • Privacy - This will mute the ceiling microphones

    • Power Down - This will power off all devices except the PC

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