TerminalFour

Offices and Departments Content Type Tutorial

The Offices and Departments content type is used to provide contact and social media information. The Offices and Departments content type elements are split into direct office contact information (name, address, etc.) and social media links with either a Facebook or Twitter feed, if available.

In most cases, you will be editing and not creating this content. The CMS administrators typically create these for the offices and departments.

For editing, please follow these steps:

  • The Name for this content type is used for other purposes beyond the system identifier. To appear correctly in the Offices and Departments page list, use the office name and add the phrase Contact Us. The office name serves to alphabetize the entry in the Offices and Departments page list, and theContact Us phrase helps to identify the content type in the office's own section.
  • The Department Main Contact is an optional field in case the office wants to direct communication to a specific person. Enter the name and appropriate title.
  • For the Room Number , enter the word "Room" (unless your office has a different designation, such as Suite or Office), before the room number (example: Room 123).
  • The Office Phone Prefix is the first three digits of the office phone number (815, 849, etc.).
  • The Office Line Number is the last four digits of the office phone number.
  • Likewise, if the office has a fax number, the Office Fax Prefix is the first three digits of the fax and theLine Number is the last four digits.
  • The Office Email can be an alias, such as admissions@ycp.edu , or perhaps the Department Main Contact email address.
  • The Office Hours are entered in the following time format: 8:00 a.m. - 5:00 p.m. Monday - Friday (whatever hours apply to the office).
  • The Office Website www.ycp.edu Link is a section link to the office page in the CMS. Use the Select link at right to choose the office page.
  • The Office Website Offsite Location is provided if the office has an offsite website. Enter that web address (URL) here.
  • The Additional Office(s) or Information field allows you to add another office (such as an off-campus office) or to specify special information such as emergency or after hours contact information.
    • When adding either email address, telephone number, or offsite website link in the HTML editor, please follow these steps:
      • Email address:
        • Enter the email address in the HTML editor.
        • Highlight and copy the email address ( CTRL+C or Command+C ).
        • Click the Insert/Edit Link button in the toolbar at upper right.
        • Type mailto: in the Link URL field after this.
        • Paste in the email address.
        • Click the Insert button to save your work.
      • Telephone number:
        • Enter the telephone number in the HTML editor.
        • Highlight and copy the telephone number ( CTRL+C or Command+C ).
        • Click the Insert/Edit Link button in the toolbar at upper right.
        • Type tel: in the Link URL field after this.
        • Paste in the telephone number.
        • Click the Insert button to save your work.
  • The No Social Media Links check box is used to prevent the Stay Connected line from displaying. Select the check box at right if the office has no social media pages, otherwise fill in the respective social media URL web addresses in the appropriate Link fields. Use the full address, such ashttp://facebook.com/yourofficename.
  • The No Social Media Feeds check box is used to to prevent the feed section from displaying. If the office has no Facebook or Twitter feed or does not want to display one, select the check box at right, otherwise fill in the Facebook or Twitter username in the respective field. Please enter only one username, either Facebook or Twitter.
  • Click Add & Approve, then Preview to check your work.