Zoom

Zoom allows you to meet with coworkers, classes, and others for video and audio conferencing, screen sharing, collaboration, chat, and webinars. It works across mobile devices, desktops, telephones, and room systems.

While it can be used anywhere, we have some classrooms specifically designed for Zoom.

YCP & Non-YCP members can meet interchangeably.

Zoom support during the COVID-19 pandemic.

Or

  • Visit ycp.zoom.us.
  • Select Sign in, then use your YCP username & password.

Prevent Zoombombing

A recent, disruptive cyberattack that we ask you to guard your meetings against.

Schedule & Start a Meeting

  • Select Schedule a New Meeting or SCHEDULE A MEETING.
  • Fill out your meeting details, then select Save.
    • Your meeting is now scheduled.

Time

  • Select Google Calendar to add your meeting to your YCP calendar.
    • You can also invite attendees this way.

Meeting ID

  • Your attendees may use this unique number to join your meeting.
    • They can visit zoom.us.
    • Select JOIN A MEETING.
    • Enter the Meeting ID, select Join, then follow the prompts.

This is not necessary if you invite them through either the Time or Invite Attendees option.

Invite Attendees

  • Send the details & Join URL to your attendees.

Start

  • When you're ready to begin, select Start this Meeting or Start.
    • Then, follow the prompts.
  • When your meeting has concluded, select End Meeting.

Screen Sharing

When you host a meeting with your YCP account, participants are disabled from sharing their screens. You can enable this feature for a particular meeting while in it.

  • Start your meeting.
  • Beside the Share Screen icon, select ^ .
  • Select Advanced Sharing Options....
  • For Who can share?, select All Participants.

You may close the pop-up; all participants can share their screens.

Learn more about screen sharing.

Record a Meeting

Employees

  • Cloud Recording
    • Records to Zoom cloud storage, then can be accessed from anywhere.
  • Local Recording
    • Records to your computer.
    • You can then upload it to VidGrid, YouTube, Google Drive, &c.

Everyone Else

  • Local Recording
    • Records to your computer.
    • You can then upload it to VidGrid, YouTube, Google Drive, &c.

Tips

  • Move your local recordings to your YCP Google Drive.
    • The files are large & your Google Drive has unlimited storage.
  • Cloud recordings will send a link to your YCP email.
    • It can be shared with anyone.

Zoom App

  • Select Join a Meeting, if you have the Meeting ID.

Or

  • Select Sign In > SSO.
  • For the company domain, enter ycp.
    • Select Go.
  • Sign in with your YCP Username & Password.
  • If prompted to Open this page in "Zoom", select Open.
    • Follow any setup prompts.
  • Now you have the options that appear on screen.

Equipment

To get the most out of a Zoom meeting, it's best to have:

  • A device with a reliable internet connection.
  • Headphones or earbuds (optional).
  • Microphone.
    • If possible, a separate microphone can be better than your device's built-in.
  • Web camera (optional).
    • Preferred for face-to-face interaction.

Features

Alumni & General Public

  • Instant or scheduled meetings.
  • Desktop & application sharing.
  • Online support (chat, call).
  • Unlimited number of meetings.
  • Unlimited 1 to 1 meetings.
  • Record to computer.
  • Chat to all attendees or privately to an individual.
  • Screen share between all participants.
    • Includes annotation tools.
    • Only one person can share at a time.
  • Share whiteboard among all participants.
  • Host up to 100 participants.
    • Group meetings have a 40 min. limit for Alumni.

Current Students

All of the above, plus...
  • Host up to 300 participants.
    • With no time limit.
  • Add co-hosts to meetings.
  • Alternative hosts.
  • Schedule on behalf of others.
  • Customizable personal meeting ID.

Employees

All of the above, plus...
  • Cloud recording.

Large Meetings & Events

If you're having a meeting with more participants than can reasonably talk at one time (Lecture, Speaker, Performer, &c.), we recommend muting all attendees.

If there's to be any crowd participation, encourage them to chat their input/questions. Consider having a moderator read/respond to/relay such chats in real time.

Tips & Support

  • Issues experienced on an Apple device can often be resolved with a restart.
  • Breakout Rooms let you put students into small groups, then bring them back for large discussion.
  • Room Passcodes let you restrict who enters your meeting.
  • You can mute your audio, simply hold down your spacebar to speak, then release it to mute again.
  • As a Host, you can mute attendees if their background noise becomes distracting.

Zoom Support