Zoom Rooms

Some classrooms on campus are equipped specifically to be used with the Zoom software.

  • Sign into the instructor's station computer (on the podium) in one of the Rooms listed below.

    • To use your Personal Device for instruction, refer to that section below.

  • Start a Zoom meeting with your remote students.

Camera

  • Beside the Video icon, select ^ .

  • Select Video Settings > Enable HD.

    • On the podium, you'll find a remote control to move & adjust the physical camera.

Microphone

  • Beside the Mute (microphone) icon, select ^ .

  • Verify that Jabra Speak 710 is selected.

Document Camera (in some rooms)

  • Beside the Video icon, select ^ .

  • Select AverVision U50.

  • The image will be "mirrored". To flip it...

    • Beside the Video icon, select ^ .

    • Select Video Settings > deselect Mirror my video.

Personal Device

  • Sign into the instructor's station computer (on the podium) in one of the Rooms listed below.

  • Start a Zoom meeting with your remote students.

  • Physically connect your personal device via an unused podium cable.

  • Select the appropriate input on the podium control panel.

  • From your device, join your active Zoom call.

    • Either ignore Join Audio, or select Mute, to prevent feedback.

    • Select Share Screen or Share Content for your Zoom guests to see it.

      • If you receive the message Only the host can share in this meeting...

        • From your Zoom session on the instructor's station computer...

          • Beside Share Screen, select ^ .

          • Select Advanced Sharing Options... > All Participants (under Who can share?).

        • From your Zoom session on your personal device...

          • Select Share Screen or Share Content again (it should now work).

Rooms

  • Room names are in the process of being linked to lab layouts adjusted for accordance with social distancing
Remote Rooms

WBC310 - Settings

During your first session in WBC310 please adjust the following settings in Zoom and PowerPoint. These settings only need to be selected the first time using the room.

Zoom

  • Open Zoom Using the Desktop Application

  • Login to your account by selecting SSO

  • Select Settings

    • General

      • Ensure Use Dual Monitors is selected

      • Ensure Side-by-side Mode is selected

    • Video

      • Ensure Enable HD is selected

PowerPoint

(This can be done in any PowerPoint presentation.)
  • SlideShow Tab

    • Uncheck Use Presenter View

    • Click Set Up Slide Show

      • Under Slide show monitor select Primary Monitor

Best Practices

The following configuration is best practice for holding a Zoom session with the presenter located in the room and students both located locally and remotely.

  • When you approach the lectern the Extron control panel will illuminate

    • Touch the screen to begin

  • Three options will appear. Select Zoom Meeting.

  • Audio controls will appear. They function as follows:

    • Lapel 1 - Controls wireless microphone one

    • Lapel 2 - Controls wireless microphone two

    • Content - Controls any computer/device audio being played

    • Volume - Is a master control that will adjust all 3

  • Select Display Control at the bottom of the screen.

  • Launch your Zoom Meeting using the Zoom icon on the desktop

  • Click Join with Computer Audio

  • On the Extron touch panel set the following displays to the following sources

    • SmartBoard > PC Output 1

    • Display > PC Output 2

    • Left Monitor > PC Output 2

    • Right Monitor > PC Output 1

  • Drag your Zoom session to PC Output 2 (the left ceiling monitor)

  • Enter full screen mode in Zoom

  • Select Share then select screen 1

  • You should now see remote participants on the Left Monitors

  • Content will be displayed on Right Monitors

  • Using the Smart Board you will be able to annotate over your content.

Notes

  • Lapel Microphones are located on the top shelf inside the lectern

  • In Zoom you can switch between the audience camera and instructor camera by selecting the arrow next to the camera in Zoom

  • By pressing Privacy on the right hand side of the touch panel you can mute all classroom microphones

  • To shutdown the entire system press the Power Down option on the lower right hand corner of the touch panel.

Basic Instruction Mode

No Zoom Session
  • As you approach the lectern the Extron Control Panel will illuminate

    • Touch the panel to begin

  • You will be presented with three options. Select the option Presentation.

  • The room will be configured for the presentation mode.

  • Audio controls will appear. They function as follows:

    • Lapel 1 - Controls wireless microphone one

    • Lapel 2 - Controls wireless microphone two

    • Content - Controls any computer/device audio being played

    • Volume - Is a master control that will adjust all 3

  • Select Display Control at the bottom of the screen

  • On the left hand side of the screen you are given 4 options

    • SMART Board - This is the interactive board located on the right side of the front wall

    • Display - This is the large monitor on the left side of the front wall

    • Left Monitor - This is the left monitor hanging from the ceiling

    • Right Monitor - This is the right monitor hanging from the ceiling

  • On the right hand side of the screen you will see a power button and four source options:

    • Power On/Off - This will allow you to power any individual display on or off.

      • This does not shut down the entire system.

    • PC Output 1 - This source is whatever is displaying on the lectern PC

    • PC Output 2 - This source acts as an extended monitor for the lectern PC. (ex. Dual Monitors)

    • Guest HDMI - This is for any device connected to the HDMI cable located on the lectern

    • AppleTV - The room is equipped with an AppleTV if you wish to airplay from an Apple device.

  • You can send any source to any display by first selecting the display and then selecting the desired device.

  • The monitor on the lectern will ALWAYS display PC Output 1

  • On the far right of the screen you will see the following options

    • Volume - this is the master volume control as seen on the previous page

    • Privacy - This will mute the ceiling microphones

    • Power Down - This will power off all devices except the PC

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