Zoom Rooms

Some classrooms on campus are equipped specifically to be used with the Zoom software. Below are some instructions for using those rooms.

Zoom Room - Zoom Session Best Practices

The following configuration is best practice for holding a Zoom session with the presenter located in the room and students both located locally and remotely.

  • When you approach the lectern the Extron control panel will illuminate. Touch the screen to begin
  • Three options will appear. Select Zoom Meeting.
  • Audio controls will appear. They function as follows:
    • Lapel 1 - Controls wireless microphone one
    • Lapel 2 - Controls wireless microphone two
    • Content - Controls any computer/device audio being played
    • Volume - Is a master control that will adjust all 3
  • Select Display Control at the bottom of the screen.
  • Launch your Zoom Meeting using the Zoom icon on the desktop
  • Click Join with Computer Audio
  • On the Extron touch panel set the following displays to the following sources
    • SmartBoard > PC Output 1
    • Display > PC Output 2
    • Left Monitor > PC Output 2
    • Right Monitor > PC Output 1
  • Drag your Zoom session to PC Output 2 (the left ceiling monitor)
  • Enter full screen mode in Zoom
  • Select Share then select screen 1
  • You should now see remote participants on the Left Monitors
  • Content will be displayed on Right Monitors
  • Using the Smart Board you will be able to annotate over your content.

Other useful notes:

  • Lapel Microphones are located on the top shelf inside the lectern
  • In Zoom you can switch between the audience camera and instructor camera by selecting the arrow next to the camera in Zoom
  • By pressing Privacy on the right hand side of the touch panel you can mute all classroom microphones
  • To shutdown the entire system press the Power Down option on the lower right hand corner of the touch panel.

Zoom Room - Basic Instruction Mode (No Zoom Session)

  • As you approach the lectern the Extron Control Panel will illuminate. Touch the panel to begin.
  • You will be presented with three options. Select the option Presentation.
  • The room will be configured for the presentation mode.
  • Audio controls will appear. They function as follows:
    • Lapel 1 - Controls wireless microphone one
    • Lapel 2 - Controls wireless microphone two
    • Content - Controls any computer/device audio being played
    • Volume - Is a master control that will adjust all 3
  • Select Display Control at the bottom of the screen
  • On the left hand side of the screen you are given 4 options
    • SMART Board - This is the interactive board located on the right side of the front wall
    • Display - This is the large monitor on the left side of the front wall
    • Left Monitor - This is the left monitor hanging from the ceiling
    • Right Monitor - This is the right monitor hanging from the ceiling
  • On the right hand side of the screen you will see a power button and four source options:
    • Power On/Off - This will allow you to power any individual display on or off.
      • This does not shut down the entire system.
    • PC Output 1 - This source is whatever is displaying on the lectern PC
    • PC Output 2 - This source acts as an extended monitor for the lectern PC. (ex. Dual Monitors)
    • Guest HDMI - This is for any device connected to the HDMI cable located on the lectern
    • AppleTV - The room is equipped with an AppleTV if you wish to airplay from an Apple device.
  • You can send any source to any display by first selecting the display and then selecting the desired device.
  • The monitor on the lectern will ALWAYS display PC Output 1
  • On the far right of the screen you will see the following options
    • Volume - this is the master volume control as seen on the previous page
    • Privacy - This will mute the ceiling microphones
    • Power Down - This will power off all devices except the PC

WBC310 - Settings

During your first session in WBC310 please adjust the following settings in Zoom and PowerPoint. These settings only need to be selected the first time using the room.

Zoom:

  • Open Zoom Using the Desktop Application
  • Login to your account by selecting SSO
  • Select Settings
    • General
      • Ensure Use Dual Monitors is selected
      • Ensure Side-by-side Mode is selected
    • Video
      • Ensure Enable HD is selected

PowerPoint: (This can be done in any PowerPoint presentation)

  • SlideShow Tab
    • Uncheck Use Presenter View
    • Click Set Up Slide Show
      • Under Slide show monitor select Primary Monitor

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